Composition-Rhetoric Part 27

(2) By proportion of parts.

2. An outline a.s.sists in securing unity, coherence, and emphasis.

3. Methods of composition development: A composition may be developed-- _a._ With reference to time-order.

_b._ With reference to position in s.p.a.ce.

_c._ By use of comparison and contrast.

_d._ By stating generalization and facts.

_e._ By stating cause and effect.

_f._ By any suitable combination of the above methods.

4. Transition and summary paragraphs may occur in compositions.

VI. LETTER WRITING

+94. Importance of Good Letter Writing.+--Letter writing is the form of written language used by most of us more frequently than any other form.

The importance of good letter writing is therefore obvious. Business, personal, and social relations necessitate the writing of letters. We are judged by those letters; and in order that we may be considered businesslike, educated, and cultured, it is necessary that we should be able to write good letters, not only as regards the form but also as regards the subject-matter. The writing of good letters is often the means of securing desirable positions and of keeping up pleasant and helpful friends.h.i.+ps. Since this form of composition plays so important a part in our lives and the lives of those about us, it is worthy of careful study.

The subject-matter is the most important part of the letter, but adherence to usages generally adopted is essential to successful letter writing.

Some of these usages may seem trivial in themselves, but a lack of attention to them shows either ignorance or carelessness on the part of the writer, and the consequences resulting from this inattention are often anything but trivial. Applicants for good positions have been rejected either because they did not know the correct usages of letter writing, or because they did not heed them. In no other form of composition are the rules concerning form so rigid; hence the need of knowledge and carefulness concerning them.

+95. Paper.+--The nature of the letter determines to some extent our choice of paper. Business letters are usually written on large paper, about ten by eight inches in size, while letters of friends.h.i.+p and notes of various kinds are written on paper of smaller size. White or delicately tinted paper is always in good taste for all kinds of letters. The use of highly tinted paper is occasionally in vogue with some people, but failure to use it is never an offense against the laws of good taste. It is customary now to use unruled paper for all kinds of letters as well as for other forms of compositions. For letters of friends.h.i.+p four-page paper is preferred to that in tablet form. The order in which the pages are used may vary; but whatever the order is, it should not be confusing to the reader.

Black ink should always be used. The writing should be neat and legible.

Attention should be paid to margin, paragraphs, and indentation. In fact, all the rules of theme writing apply to letter writing, and to these are added several others.

+96. The Beginning of a Letter.+--Certain forms for the beginning of letters have been agreed upon, and these forms should be followed. The beginning of a letter usually includes the heading, the address of the person or persons to whom the letter is sent, and the salutation.

Notice the following examples:--

(1) ______________________________________________________ | | | 171 Miles Ave., | | Cleveland, Ohio. | | Oct. 21, 1905. | | Marshall Field & Co., | | State St., Chicago, Ill. | | | | Gentlemen: | | |

(2) ______________________________________________________ | | | Ottawa, Ill. | | Nov. 9, 1905. | | Dear Harold, | | |

(3) ______________________________________________________ | | | 1028 Jackson Boulevard, | | Chicago Ill. | | Nov. 10, 1905. | | Messrs. Johnson & Foote, | | 120 Main St., | | Pittsfield, Ma.s.s. | | | | Dear Sirs, | | |

(4) ______________________________________________________ | | | 120 P Street, | | Lincoln, Neb. | | Oct. 17, 1905. | | My dear Mrs. Scott, | | |

(5) ______________________________________________________ | | | Boston, Ma.s.s., Nov. 23, 1905. | | | | Dear Mother, | | |

(6) ______________________________________________________ | | | 33 Front St., | | Adrian, Mich. | | Nov. 30, 1905. | | Miss Gertrude Brown, | | 228 Warren Ave., Chicago, Ill. | | | | Dear Madam: | | |

(7) ______________________________________________________ | | | New Hartford, Conn. | | Nov. 3, 1905. | | My dear Henry, | | |

The heading of a letter includes the address of the writer and the date of the writing. When numerous letters are sent from one place to another, the street and number may after a time be omitted from the heading. Example (5) ill.u.s.trates this. A son living in Boston has written to his mother frequently and no longer considers it necessary to write the street and number in every letter. If there is any doubt in the writer's mind as to whether his address will be remembered or not, he should include it in the letter. If the writer lives in a small place where the street and number will not be needed in a reply sent to him, it is unnecessary for him to make use of it in his letter. When the street and number are omitted, the heading may be written on one line, as in example (5), but the use of two lines is preferable.

Custom has decreed that the proper place for the heading is in the right-hand upper corner of the first page. Sometimes, especially in business letters, we find the writer's address at the close of the letter, but for the sake of convenience it is preferably placed at the beginning.

The first line should be about one inch and a half from the top of the page. The second line should begin a little to the right of the first line, and the third line, a little to the right of the second line.

Attention should be paid to proper punctuation in each line.

In a comparatively few cases we may find that the omission of the date of the letter will make no difference to the recipient, but in most cases it will cause annoyance at least, and in many cases result in serious trouble both to ourselves and to those who receive our letters. We should not allow ourselves to neglect the date even in letters of apparently no great importance. If we allow the careless habit of omitting dates to develop, we may some day omit a date when the omission will affect affairs of great importance. This date should include the day, month, and year. It is better to write out the entire year, as 1905, not '05.

In business letters it is customary to write the address of the person or persons addressed at the left side of the page. Either two or three lines may be used. The first line of this address should be one line lower than the last line of the heading. Notice examples (1), (3), and (6). When the address is thus written, the salutation is commonly written one line below it. Sometimes the salutation is commenced at the margin, and sometimes a little to the right of the address. Where there is no address, the salutation is written a line below the date and begins with the margin, as in examples (2), (4), (5), and (7).

The form of salutation naturally depends upon the relations existing between the correspondents. The forms _Dear Sir, My dear Sir, Madam, My dear Madam, Dear Sirs, Gentlemen_, are used in formal business letters.

The forms _Dear Miss Robinson, My dear Mrs. Hobart, Dear Mr. Fraser, My dear Mr. Scott_, are used in business letters when the correspondents are acquainted with each other. The same forms are also used in letters of friends.h.i.+p when the correspondents are not well enough acquainted with each other to warrant the use of the more familiar forms, _My dear Mary, Dear Edmund, My dear Friend, Dear Cousin, My dear little Niece_.

There is no set rule concerning the punctuation of the salutation. The comma, the colon, or the semicolon may be used either alone or in connection with the dash. The comma alone seems to be the least formal of all, and the colon the most so. Hence the former is used more frequently in letters of friends.h.i.+p, and the latter more frequently in business letters.

+97. Body of the Letter.+--The body of the letter is the important part; in fact, it is the letter itself, since it contains the subject-matter. It will be discussed under another head later, and is only mentioned here in order to show its place in connection with the beginning of a letter. As a rule, it is best to begin the body of our letters one line below, and either directly underneath or to the right of the salutation. It is not improper, however, especially in business letters, to begin it on the same line with the salutation. A few examples will be sufficient to show the variations of the place for beginning the main part of the letter.

(1) ______________________________________________________ | | | 1694 Cedar Ave., | | Cleveland, Ohio. | | June 23, 1905. | | Messrs. Hanna, Scott & Co., | | Aurora, Ill. | | | | Gentlemen:--I inclose a money order for $10.00, | | etc. | | |

(2) ______________________________________________________ | | | Everett, Was.h.i.+ngton. | | Oct. 20, 1905. | | My dear Robert, | | We are very glad that you have decided to make | | us a visit, etc. | | |

(3) ______________________________________________________ | | | Greenwich, N.Y. | | Sept. 19, 1905. | | My dear Miss Russ, | | Since I have been Miss Clark's a.s.sistant, etc. | | |

(4) ______________________________________________________ | | | 2 University Ave., | | Nashville, Tenn. | | April 19, 1905. | | The American Book Company, | | 300 Pike St., | | Cinncinnati, O. | | | | Dear Sirs:--Please send me by express two copies | | of Halleck's English Literature, etc. | | |

+98. Conclusion of a Letter.+--The conclusion of a letter includes what is termed the complimentary close and the signature. Certain forms have been agreed upon, which should be closely followed.

Our choice of a complimentary close, like that of a salutation, depends upon the relations existing between us and those to whom we are writing.

Such forms as _Your loving daughter, With love, Ever your friend, Your affectionate mother_, should be used only when intimate relations exist between correspondents. In letters where existing relations are not so intimate and in some kinds of business letters the forms _Sincerely yours, Yours very sincerely,_ may be used appropriately. The most common forms in business letters are _Yours truly_ and _Very truly yours_. The forms _Respectfully yours,_ or _Yours very respectfully,_ should be used only when there is occasion for some special respect, as in writing to a person of high rank or position.

The complimentary close should be written one line below the last line of the main part of the letter, and toward the right-hand side of the page.

Its first word should commence with a capital, and a comma should be placed at its close.

The signature properly belongs below and a little to the right of the complimentary close. Except in cases of familiar relations.h.i.+p, the name should be signed in full. It is difficult to determine the spelling of unfamiliar proper names if they are carelessly written. It is therefore important in writing to strangers that the signature should be made plainly legible in order that they may know how to address the writer in their reply. A lady should make it plain whether she is to be addressed as _Miss_ or _Mrs._ This can be done either by placing the t.i.tle _Miss_ or _Mrs._ in parentheses before the name, or by writing the whole address below and to the left of the signature. Boys and men may often avoid confusion by signing their first name instead of using only initials.

Notice the following examples of the complimentary close and signature:--